The inspiration towards the establishment of the archive arises from the difficulty of the Library in acquiring exhibition materials due to their unavailability or incompleteness within the University collection. At the time, the Library would have to borrow and make copies of the borrowed items in the effort to successfully hold the FAFUEMAS exhibition. The materials collected for that exhibition, which comes in various formats became the keystone of the University of Malaya Archive collection.
At the beginning of the compilation, materials were housed at the Bahagian Koleksi Kebangsaan di Perpustakaan Utama. Prior to that, other archived materials within the Library’s collection, such as the University of Malaya Annual Reports were classified with the Call Number LG on the shelves. These materials were then placed under a special collection. However, the Library later found that the archived materials had mixed together with the Official Publication Collection and needed to be separated.
In the 1990s, the University of Malaya Archived Collection was established at the Za’ba Memorial Library. The Collection includes printed and non-printed materials related to the University of Malaya in various formats.
Beginning 1st July 2014, the Archive Unit was established at the Za’ba Memorial Library to collocate the University archive collection.
The Archive Collection is for internal reference only. Access to the collection is only during office hours (8.30 a.m. to 5.30 p.m.) at a designated area provided at the University of Malaya Archive, Level 5, Za’ba Memorial Library. Items with sensitive contents can only be referred to with an approval letter granted by the University of Malaya.
The University of Malaya Archive contains printed and non-printed materials with historical value related to the University of Malaya. The following are resources available in the collection: University Bulletin, Annual Reports, books, journals, photos, CDs (containing project reports, academic exercises, dissertation, thesis, etc.), AV materials, trophies, costumes, scientific drawings, files and invitations.
Aside from that, the University of Malaya Archive also manages the Institutional Repositories, such as the University of Malaya Research Repository which collates research articles produced by the University community; the Students’ Repository, which house the project reports, dissertations and theses produced by the students and staff, as well as the UM Memory which house a collection of historical photographs from the establishment of University of Malaya in Singapore until now.
UM publications such as University News, annual reports, University calendars, journals, magazines, newsletters, UM Publisher publications, academic staff handbooks, meeting minutes, and examination papers.
consists of materials such as theses and dissertations produced by students and staff of the University of Malaya, project papers, and audio visual materials.
retains the University’s photographic nostalgia as early as the University of Malaya in Singapore.
brings together the awards given to the University of Malaya in recognition and the collection of prizes obtained by the University of Malaya.
is also a collection of University of Malaya official dresses such as University corporate clothing.