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Frequently Asked QuestionsAcquisition

  1. What is the role of Liaison Librarian?
  2. How to recommend a new book for Library acquisition?
  3. How long will it take to get the book(s) I have requested for purchase?
  4. How to check the status of a specific ordered book?
  5. Do you send out a list of all newly cataloged books?
  6. I am a researcher. How should I acquire materials using my research grant/vote?
  7. If I purchased a book using my own money for the teaching or research purposes, can I get reimbursement from the Library?
  8. How do I submit a request for a journal?
  9. Why doesn't the Library have these titles in its collection? They are the most basic works in my field.
  10. Can the Library replace missing and damaged items?
  11. I would like to donate books to the Library. How should I proceed?
  12. I donated my book to the UM Library; where is it?
  1. What is the role of Liaison Librarian?

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    Liaison Librarians liaise with academic departments, helping to identify resource needs and working directly with faculty.



  2. How to recommend a new book for Library acquisition?

    Before you recommend a new book, please check Pendeta Discovery. We might already have this book, or it might be on order. Forward your recommendation to the Liaison Librarian for your Faculty.

    Materials for the libraries' collections are selected principally by the faculty members and Librarians. However, anyone may suggest items to be considered for purchase subject to faculty's or librarian's approval.



  3. How long will it take to get the book(s) I have requested for purchase?

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    It is difficult to predict how long it will take to get an individual book: one particular rush title and published locally may arrive in a week or two; another may take six months particularly those published overseas. The major academic book suppliers with whom we work can be slow: It may take three to four months to receive a title once ordered, and that is without any particular problems that might understandably cause delay. Please also note that once we have received a book, it generally takes a week for it to be cataloged, labeled, and subsequently made ready for borrowing.



  4. How to check the status of a specific ordered book?

    You may check Pendeta Discovery for the status.



  5. Do you send out a list of all newly cataloged books?

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    The list of recently acquired titles in the Library is displayed under What's New in Pendeta Discovery.



  6. I am a researcher. How should I acquire materials using my research grant/vote?

    Refer to the procedure and fill up the form which is available at the UM Library website.

    1. See Library Services: Services Forms: Application Form to Purchase Books Using IRPA and PJP Votes (Vote F)


  7. If I purchased a book using my own money for the teaching or research purposes, can I get reimbursement from the Library?

    Yes, the book will make available as the Library collection. Reimbursements claims may be submitted to the Acquisition Division together with the book and official receipt.



  8. How do I submit a request for a journal?

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    Please check Pendeta Discovery to determine whether the journal is already available at UM Library. Also note that many journals are now available in full text online via the Interaktif Web Portal. Journal requests go through a careful evaluation process because, once established, they represent an ongoing financial commitment to the Library's operating budget.



  9. Why doesn't the Library have these titles in its collection? They are the most basic works in my field.

    The bulk of our collection reflects the needs of past UM curricula; to develop the most relevant collection, we rely on faculty membersí expertise to assist the library in identifying which areas are weak, what's missing, and what may be weeded from the collection. Please share your expertise with your Liaison Librarian , and together we can maintain and continually develop a collection that supports the instructional and research programs of the institution.



  10. Can the Library replace missing and damaged items?

    We try to replace missing and damaged items when we can - depending on the Library budget and the availability of the items (many of the books are out-of-print).



  11. I would like to donate books to the Library. How should I proceed?

    The Library solicits and welcomes gifts of books, journals, and items in other formats, as well as gifts of money for the purchase of the library materials. Donated materials are evaluated by Librarian who determines items the library will add to the collection. Anyone wishing to make a donation should get in touch with the Head of the Acquisition Division.



  12. I donated my book to the UM Library; where is it?

    Check Pendeta Discovery for an entry. If you do not find it there, you may check with the Acquisition Division.

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